Asset maintenance — from consultant's office to hospital-scale CMMS, every asset from acquisition to end of life.
Hierarchical asset registry with full machine book history per device. Preventive maintenance guides with five scheduling modes — calendar, meter-based, breakdown, activity-adjusted and opportunistic. Corrective work orders from any source — mobile app, email, portal or system alarm. SAT contractor integration with SLA tracking. All maintenance costs imputed automatically to the cost centre that owns the asset.
Asset registry with machine book
Every asset — electromedicine, HVAC, sterilisation equipment, lifts, medical gas systems — registered hierarchically from complex installation down to individual component. Full machine book: incidents, interventions, costs, warranties and documentation per asset. Technical data sheets adapt by equipment type without custom development.
Preventive maintenance guides
A maintenance guide (gama) defines the procedure, check-lists, physical parameter controls with acceptable margins, required technical profiles and attached documentation. Five generation modes: calendar, operating-meter, breakdown/alarm, activity-plan adjustment and opportunistic. The planner assigns the technician with the correct profile automatically.
Corrective work orders and SAT
Work orders from preventive schedules, inspection plans, repair requests or manual creation. SAT contractors notified automatically via SMS, email, B2B web service or portal. The contractor receives the technical documentation and returns the completed work order to close the job in the CMMS.
Cost centre integration
Labour hours, spare parts and external service costs imputed automatically to the cost centre that owns the asset. Maintenance costs feed the multi-level analytics dashboard in real time — no manual allocation, no end-of-month distribution journal.
The full maintenance lifecycle.
Asset registry · preventive guides · work orders · resources · contracts · cost imputation.
Hierarchical asset registry and machine book
Assets are organised hierarchically — from complex installation or production line down to individual components, passing through equipment groups and machine sets. Each asset maintains its full machine book: incidents with hierarchical fault coding for root-cause analysis, all interventions with dates and technicians, cumulative costs, warranty status, documentation archive (manuals, electrical schematics, calibration certificates, safety data sheets). The technical data sheet is configurable by equipment type — an electromedicine device carries different fields from an HVAC system or a medical gas installation — without custom development. Accumulated usage — operating hours, cycles, kilometres for vehicle fleets, administered doses — is read automatically from equipment meters or entered manually via the field app. Operational locations are organised in logical groups with a hierarchical structure; the planning module generates work orders for both a location and a specific asset within it, allowing planners to analyse the impact of a failure or shutdown on the wider system.
Preventive maintenance guides and scheduling
A maintenance guide (gama) is the template for a preventive maintenance task: procedure description, check-lists the technician completes during execution, physical parameter controls with acceptable margins (temperature, pressure, flow rate, conductivity), required technical profiles and attached documentation. Each asset may have multiple guides with independent periodicities. The system generates work orders from guides using five scheduling modes: by calendar (fixed dates or elapsed time), by operating meters (hours, cycles, kilometrage), by breakdowns or alarms, adjusted to the clinical activity plan, and opportunistically (using planned shutdowns to clear pending tasks). When a measured parameter falls outside the acceptable margin, the system generates an incident and notifies the installation manager automatically. Technical documentation is attached at the guide level; field technicians open it from their mobile device during execution, supporting rigorous protocol compliance even with recently onboarded staff.
Work orders, corrective maintenance and external SAT
Work orders are the operational unit of the CMMS. They originate from preventive maintenance guides, inspection plans, repair requests (corrective) or manual creation. The planner divides them into tasks, assigns internal technicians or SAT contractors, and groups tasks into routes to minimise total equipment downtime and optimise technician movement — particularly valuable in hospital campuses with multiple buildings or in networks of distributed clinics. Any operator or floor supervisor submits repair requests to maintenance planners via mobile app, email or web browser. Requests are prioritised automatically; when accepted, an internal technician or external SAT is assigned and the order integrates into the general plan. When urgency requires immediate action, the planner switches to immediate mode and tracks execution in real time. SAT contractors are notified automatically via SMS, email, B2B web service or portal; they receive the technical documentation associated with the guide and the asset, and return the completed work order to close the job in the CMMS.
Resource management and maintenance contracts
The resources module manages the two critical elements of maintenance execution — personnel and tooling — alongside external subcontractors. Staff records include training, hourly costs, safety requirements and certifications; these connect to corporate work calendars so the planner knows actual shifts and leave. Critical tools and measuring equipment are managed as reservable resources; measuring instruments carry calibration history with expiry dates. For hospital vehicle fleets (ambulances, medical transport), drivers notify faults from the mobile app, the system proposes the nearest or most specialised SAT for the fault type and automatically notifies the driver of scheduled reviews. Maintenance contracts with SAT providers and specialist suppliers articulate the relationship: the system manages the delivery-note schedule, generated delivery notes, agreed SLA, associated documentation and process permissions, with real-time compliance tracking. Any deviation — an expected delivery note that has not been generated, an invoiced note outside contract conditions — is flagged for review.
Cost imputation and ERP integration
All CMMS activity connects directly to procurement, warehouse, accounting and cost centres in Axional ERP — no intermediate gateway. Labour-hour costs, spare parts and external service costs impute automatically to the cost centre that owns the asset. These costs feed the multi-level analytics hierarchy and appear in the hospital cost dashboard in real time. The maintenance manager, the CFO and the external auditor see the same maintenance cost figures at the same time, derived from the same transaction log. The compliance question — which technician performed which intervention on which device, when, to what standard, and at what cost — is answered by a single query against the machine book.
Why medical equipment maintenance belongs inside the ERP.
In most hospital groups, medical equipment maintenance is managed in a standalone CMMS that has no connection to procurement, finance or cost centre accounting. Spare parts are requested outside the purchase order flow. Maintenance costs reach the cost centre as a monthly allocation, not as itemised transactions. The machine book lives in the CMMS; the financial record lives in the ERP; the two are never reconciled in real time.
The consequence is invisible to daily operations but visible to every audit. A biomedical engineer can tell you when the last preventive service was performed on a ventilator. The CFO cannot tell you what it cost by cost centre without a manual calculation. The compliance officer cannot answer a regulatory inspection in real time without pulling records from two systems and assembling them by hand.
Axional CMMS is designed from the ground up as an ERP module, not a standalone application bolted on. A maintenance work order on a piece of equipment imputes its costs — technician time, spare parts, contractor fee — to the service that owns the equipment in the same transaction that closes the work order. The maintenance manager's view and the CFO's view are derived from the same data. The machine book and the cost centre ledger are the same record.
For regulated equipment — electromedicine, sterilisation, medical gases — the calibration and certification history is part of the asset record, accessible from the field app and from the audit query surface. The compliance posture is maintained by the operational process, not assembled retrospectively for each inspection.